Hello, Neighbor!
Annual Statements Budget and Performance Governing Documents Meeting Minutes Notices to Unit Owners Everything Else
Hickory Grove
Village Condominium
Cheektowaga, NY
Document
Repository
Pond maintenance is being scheduled for this
fall. The maintenance includes removing
vegetation in the water portion of the retention basin near the water’s edge.
The regular schedule for the sprinkler system has
concluded for 2022. Winterization of the
system is scheduled for Tuesday, October 18, 2022.
The Annual Membership Meeting and Board-Member
Election is scheduled for 6:00 p.m. on Monday, November 14, 2022, at the
South Line Fire Substation, 40 Boxwood Lane. (NOTE the location change for this year’s
meeting.) The purpose of this
meeting is (1) to elect two Members to the Board of Managers, (2) to vote on a change to
the By-Laws that would prohibit the rental or leasing of any Units, and (3) to conduct such business as may come before
the Board at this meeting.
·
The current
terms of Darcy Young and Connie Grasso expire at this Annual Meeting.
·
The current
terms of Gary Frost, Jim Guy, and Rick Jachimiak expire at the Annual Meeting
in 2023.
·
Nomination
applications are now
being accepted from residents seeking to be candidates for the position of
Member of the Board of Managers.
·
The names of candidates
on the Absentee Ballot will include all eligible residents who return completed
nomination applications by October 3, 2022.
·
The names of
candidates on the Official Ballot used at the Annual Membership Meeting will
include all eligible residents who return completed nomination applications by November 4,
2022.
·
Unit Owners
may also make nominations at the Annual Membership Meeting.
·
The tentative
budget and corresponding HOA Fee for 2023 will also be discussed.
Powers and Duties of the Board of Managers:
·
As a group,
the Board of Managers has the powers and duties authorized by New York State
law and the condominium’s governing
documents. Generally, they include
o setting the annual budget (and the corresponding
monthly HOA Fee)
o hiring a Property Manager
o authorizing contracts
o ensuring Property upkeep
o maintaining reasonable policies
o managing the condominium’s funds, and
o enforcing rules
·
As
individuals, Members of the Board of Managers have no authority except that
which might be specifically authorized by the Board, or granted to their officer
position by the By-Laws.
·
The Officers
of the Board of Managers are determined by a vote of the Board Members at an
organization meeting held soon after the Annual Meeting of Unit Owners.
o The President presides at all meetings and has the
authority to sign contracts.
o The Vice President stands in for the President when he
or she is unavailable (rare).
o The Secretary records minutes and receives documents
(if any) on behalf of the Association.
o The Treasurer oversees cash flow, budgets, revenues,
expenditures, and financial reports, in concert with the Property Manager.
·
The Board of
Managers meets monthly, at a mutually convenient time and place, which are both
announced prior to the meetings (usually in the minutes of the last-completed
meeting).
o Any Unit Owner may attend a meeting of the Board of
Managers.
·
The Board of
Managers hires a property management firm to execute the day-to-day activities
(pay bills, send notices, collect the HOA fees, manage bank accounts, oversee
contractors, prepare agendas, store documents, etc.).
o Our property manager is Harmen Homes.
·
The Members of
the Board of Managers are volunteers.
o There is no salary for any position.
o They must act with the best interests of the community
in mind.
The community holiday party is planned for Friday,
December 9, 2022.
Satellite Photos
Time Lapse 2001‑2018
Board
of Managers <hgvBoardOfManagers@gmail.com>
Gary Frost, 17 BWL
Connie Grasso (Secretary), 76 BWL
Jim Guy, 93 BWL
Rick Jachimiak (Treasurer), 72 BWL
Darcy Young (President), 120 BWL
Contact the
property manager, Harmon Homes Realty, Inc.,
at 716‑675‑9056
for
snow removal or lawn care concerns,
an Application for Approval
of Architectural Change,
or other
Condominium management issues
